Terms of Service

Effective Date: 01/01/2025

Welcome to the official website of the Tennessee County Services Association (“TCSA” or “we”), located at www.tncounties.org (the “Site”). By accessing or using the Site, you (“you” or the “User”) agree to be bound by the following terms and conditions (“Terms”). If you do not agree to these Terms, you should not use the Site.

1. Acceptance of Terms

By accessing and using this Site, you accept and agree to be bound by these Terms and all applicable laws and regulations governing the use of this Site. TCSA reserves the right to modify these Terms at any time without prior notice. Any changes will be posted on this page, and your continued use of the Site after such modifications constitutes your acceptance of the updated Terms.

2. Use of the Site

TCSA grants you a limited, non-exclusive, non-transferable license to access and use the Site for personal, educational, or informational purposes, subject to these Terms. You agree not to:

• Use the Site for any unlawful purpose or in violation of any applicable local, state, or federal law;
• Copy, reproduce, republish, upload, post, transmit, or distribute any content from the Site without prior written permission from TCSA;
• Interfere with or disrupt the Site or servers or networks connected to the Site;
• Use any data mining, robots, or similar data gathering or extraction methods to collect information from the Site.

3. User Content

You may submit or upload content, including but not limited to comments, questions, suggestions, or feedback (collectively, “User Content”) to the Site. By submitting User Content, you grant TCSA a perpetual, worldwide, royalty-free, irrevocable license to use, copy, modify, display, distribute, and sublicense such content in any medium, now known or hereafter devised, for any purpose.

You agree that your User Content will not:

• Violate any third-party rights, including intellectual property rights;
• Contain harmful, defamatory, obscene, or offensive material;
• Promote illegal activities or violence;
• Infringe upon any laws or regulations.

TCSA reserves the right to remove any User Content that it deems, in its sole discretion, to be inappropriate, offensive, or otherwise in violation of these Terms.

4. Intellectual Property

All content on this Site, including text, graphics, logos, images, videos, software, and other materials (“Content”) is owned or licensed by TCSA and is protected by copyright, trademark, and other intellectual property laws. You may not use, copy, distribute, or create derivative works of the Content without the express written permission of TCSA.

The TCSA name and logo, and any other trademarks or service marks used on the Site, are the property of TCSA or its affiliates. You may not use these marks without the prior written consent of TCSA.

5. Privacy Policy

Your use of the Site is also governed by TCSA’s Privacy Policy, which can be found at www.tncounties.org/privacy-policy. By using the Site, you consent to the practices described in the Privacy Policy.

6. Third-Party Links

The Site may contain links to third-party websites that are not controlled by TCSA. TCSA is not responsible for the content, privacy policies, or practices of any third-party sites. You acknowledge and agree that TCSA is not liable for any damages or losses caused by your use of such third-party websites.

7. Disclaimer of Warranties

The Site and its Content are provided “as is” and “as available” without any warranties of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. TCSA does not guarantee that the Site will be free of errors, viruses, or other harmful components, or that access to the Site will be uninterrupted or secure.

8. Limitation of Liability

To the fullest extent permitted by law, TCSA, its affiliates, employees, agents, or partners shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, data, or other intangible losses, arising out of or in connection with your use or inability to use the Site.

9. Indemnification

You agree to indemnify, defend, and hold harmless TCSA, its officers, directors, employees, agents, and affiliates from and against any claims, actions, suits, losses, liabilities, costs, or expenses (including reasonable attorneys’ fees) arising out of or relating to your use of the Site or violation of these Terms.

10. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Tennessee, without regard to its conflict of law principles. Any legal action or proceeding under or in connection with these Terms shall be brought exclusively in the courts located in [insert county or district], Tennessee.

11. Severability

If any provision of these Terms is found to be unlawful, void, or unenforceable, that provision shall be deemed severable from these Terms and shall not affect the validity and enforceability of the remaining provisions.

12. Entire Agreement

These Terms constitute the entire agreement between you and TCSA regarding the use of the Site. Any prior agreements or understandings, whether written or oral, are superseded by these Terms.

13. Contact Information

If you have any questions or concerns about these Terms and Conditions, please contact TCSA at:

Tennessee County Services Association
[Insert Contact Information, e.g., email or phone]
[Insert Address]
www.tncounties.org

By using this Site, you agree to these Terms and Conditions. Thank you for visiting the Tennessee County Services Association website.

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Privacy Policy

The Tennessee County Services Association (“TCSA,” “we,” “our,” or “us”) values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website at www.tncounties.org (the “Site”).

By using our Site, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect two types of information from users of the Site:

A. Personal Information

Personal information refers to any information that can identify you as an individual. We collect personal information when you:

• Subscribe to our newsletter or email updates;
• Fill out a contact form or inquiry;
• Register for an event or meeting;
• Participate in surveys or polls;
• Apply for membership or other services.

The personal information we may collect includes, but is not limited to:

• Name
• Email address
• Phone number
• Mailing address
• Job title or position
• Organization name (if applicable)
• Payment information (for membership or event registration)

B. Non-Personal Information

We may also collect non-personal information that does not identify you individually. This includes:

• IP address
• Browser type and version
• Device type
• Operating system
• Referring website or URL
• Pages visited on our Site
• Time and date of access

This data is typically collected through cookies and similar tracking technologies.

2. How We Use Your Information

We may use the information we collect for the following purposes:

• To provide, improve, and personalize your experience on our Site;
• To send you newsletters, updates, or promotional materials, if you have opted to receive them;
• To respond to your inquiries or requests for information;
• To process event registrations, membership applications, or donations;
• To analyze the performance and usage of the Site to improve its functionality;
• To comply with legal obligations or protect our rights.

We do not share or sell your personal information to third parties for marketing purposes.

3. Cookies and Tracking Technologies

The Site may use cookies, web beacons, and other tracking technologies to enhance your experience. Cookies are small files stored on your device that help us remember your preferences, improve functionality, and analyze how the Site is used.

You can control the use of cookies through your browser settings. However, disabling cookies may affect certain features or functionality of the Site.

For more information about cookies, you can visit www.allaboutcookies.org.

4. How We Protect Your Information

We take reasonable precautions to protect the personal information you provide to us from unauthorized access, alteration, disclosure, or destruction. These include encryption, firewalls, secure servers, and other technical and organizational measures.

However, no method of data transmission over the internet or method of electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

5. Sharing Your Information

We may share your information in the following circumstances:

• Service Providers: We may share your information with trusted third-party service providers who assist with the operation of the Site, such as email providers, payment processors, and event management services. These service providers are contractually required to protect your information and use it only for the purposes we specify.
• Legal Compliance: We may disclose your information to comply with legal obligations, respond to legal processes, or protect our rights, property, or safety, or the rights, property, or safety of others.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction. You will be notified via email or a prominent notice on our Site if your information is transferred and becomes subject to a different privacy policy.

6. Third-Party Links

Our Site may contain links to third-party websites. These websites are not controlled by TCSA, and we are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites before submitting personal information.

7. Your Rights and Choices

You have certain rights regarding the personal information we collect and store. Depending on your jurisdiction, these rights may include:

• Access to your personal data, including the ability to review, correct, or update the information we have collected about you.
• Deletion of your personal data, subject to any legal or contractual obligations.
• Opt-out of receiving marketing communications from us at any time by following the unsubscribe instructions in the emails we send or by contacting us directly.
• Cookie Preferences: You can manage your cookie preferences through your browser settings.

If you would like to exercise any of these rights or have any questions about your personal data, please contact us at the contact information provided below.

8. Children’s Privacy

Our Site is not intended for children under the age of 13, and we do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal data from a child under the age of 13, we will take steps to delete such information as quickly as possible.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or applicable laws. We will post the revised policy on this page with a new “Effective Date.” We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights regarding your personal information, please contact us at: